Cost consultant

How JLL used Intval to save 2+ hours per week on a single project

By implementing intval, it saved me 2+ hours per week on a single project, plus further time savings at final account stage making our professional fee significantly more efficient.


The challenge

We were running manual excel change logs on our projects, and more often than not these did not tie-up with the contractor version when agreeing the final account, wasting time and creating uncertainty.

The outcome

By implementing intval, it saved me 2+ hours per week on a single project, plus further time savings at final account stage making our professional fee significantly more efficient.

Who is JLL?

JLL is a world leader in real estate services, working with the most ambitious clients. Providing cost management services across a range of sectors including industrial, commercial, retail, residential and hotel real estate. From tech start-ups to global firms, their clients industries span banking, energy, healthcare, law, life sciences, manufacturing and technology.

"The biggest benefit comes from avoiding the ‘he said/she said’ scenario with all parties knowing what, when and how costs were agreed."

Challenges

On past projects I have managed, I have always struggled with running separate manual change logs. (My change log and the contractors) They never match at final account stage, wasting valuable time, and creating uncertainty. Especially when you factor in the variety of templates/formats that different contractors use and the potential for formula errors. I found I was wasting a significant amount of time across all my projects unnecessarily.

Solution

By running the change control process through Intval, the contractor and cost consultant have one cloud-based change log to work from, meaning we are on the same page from the start. The biggest benefit is having all the substantiation organised and filed against each variation, removing the need to search through hundreds of project emails to find it.

"Using intval doesn’t feel like additional work, as we would’ve had to do it with manual spreadsheets anyway. Intval definitely makes the job easier."

As the alternative way of working would be to use a traditional spreadsheet, switching to a cloud-based solution wasn’t any additional work, in fact it was quite the opposite and definitely made the job easier. It is nice to have the comfort of working from a single change log, creating a formal way to agree variations. You know once its approved, its secured and logged.

Outcomes

If we take my last project as an example, we had 50+ variations over a 15-week build programme. By implementing intval it saved me 2+ hours per week, plus further time savings during the final account stage. The time savings at final account stage were as a direct result of having all the agreed variations and their substantiation in one secure location, avoiding any ‘he said/she said.’ And because the contractor uploads all the substantiation into the cloud, this also meant a significant reduction in project email traffic.

Would you recommend Intval to other client side cost managers?

Absolutely. Intval is a solution you can use throughout the project to formalise the change control process. It moves away from running duplicate spreadsheets and removes the risk of wasting time reviewing contractor change logs that might not make sense (or add up) as a result of formula errors.

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